Montana Community

Administering a Grant

Local governments are responsible for carrying out project activities commensurate with the project application and complying with all applicable state, federal, and local requirements. Montana Department of Commerce (MDOC) is committed to working closely with grantees and their partners to complete CDBG-ED assisted projects that successfully meet local needs and complies with program requirements.

Certain federal regulations and policies govern the use of CDBG-ED funds, and CDBG-ED assisted projects must also comply with state law and local ordinances and policies. No two projects are exactly alike and staff will provide technical assistance throughout the course of a project to help grantees identify, understand, and fulfill requirements applicable to your project. Staff are equipped with the knowledge, resources, and experience to effectively navigate CDBG-ED grant administration requirements and help you successfully complete your project.

In addition to CDBG staff, MDOC publications such as the Grant Administration Manual and Toolkit are available to help grant administrators document every step of the project. The Grant Administration Manual helps grant administrators understand the various state and federal requirements with which CDBG-ED assisted projects must comply. The Manual is designed to walk grant administrators through each step in the life of a project, from notice of grant award to final closeout, and it organization mirrors the lifecycle of most projects. The Toolkit is a compilation of required forms and processes, suggestions, and best practices we have developed over the last 25 years of the State CDBG Program.

Project Lifespan and Deadlines

Funded economic development projects must be completed with two (2) years of the formal notice of award. For example, an economic development project awarded July 1, 2016 must be completed by July 1, 2018. Each project is expected to produce the documentation necessary to execute a contract with the Department within three (3) months of the formal notice of award. Once the contract is executed, each project is expected to submit a Request for Reimbursement once every six (6) months and provide accomplishment data pertaining to number of jobs created or retained every quarter.

301 S PARK AVENUE | PO BOX 200523 | HELENA, MT 59620-0523 | P: 406.841.2770 | F: 406.841.2771 | TDD: 406.841.2702