Administering a Grant
Local governments are responsible for carryout project activities commensurate with the project application and complying with all applicable state, federal, and local requirements. Montana Department of Commerce (MDOC) is committed to working closely with grantees and their partners to complete HOME-assisted projects that successfully meet local needs and complies with program requirements.
Certain federal regulations and policies govern the use of HOME funds, and HOME-assisted project must also comply with state law and local ordinances and policies. HOME staff will provide technical assistance throughout the course of a project to help grantees identify, understand, and fulfill the HOME requirements applicable to your project. HOME staff are equipped with the knowledge, resources, and experience to effectively navigate HOME grant administration requirements and help you successfully complete your project.
In addition to HOME staff, MDOC publications such as the Grant Administration Manual and Toolkit are available to help grant administrators document every step of the project. The Grant Administration Manual helps grant administrators understand the various state and federal requirements with which HOME-assisted projects must comply. The Manual is designed to walk grant administrators through each step in the life of a HOME project, from notice of grant award to completion of the period of affordability, and its organization mirrors the lifecycle of most projects. The Toolkit is a compilation of required forms and processes, suggestions, and best practices we have developed over the years.
HOME Development Project Lifespan and Deadlines
Funded development projects must be completed within three (3) years of the formal notice of award. For example, a project awarded July 1, 2016 must be completed by July 1, 2019. The Department, in its sole discretion, may grant an extension if the project is near completion but will not be fully completed by the completion date, and the grant recipient can demonstrate a good faith effort to complete the project on time and within the original budget. Additionally, each project is expected to produce the documentation necessary to execute a contract with the Department within three (3) months of the formal notice of award.
Once the contract is executed, each project is expected to submit the first Request for Reimbursement within six (6) months and submit regular Requests for Reimbursement at least once every ninety (90) days. Once projects are complete, documentation of HOME-assisted unit occupancy should be submitted to MDOC within one hundred twenty (120) days.
The project’s affordability period will begin upon project completion and grantees are responsible for complying with ongoing HOME requirements including but not limited to annual reporting, occupancy requirements, and rent restrictions for the duration of the period.
HOME Homebuyer Assistance Project Lifespan and Deadlines
Local governments will work stakeholders that may include housing organizations, lenders, realtors, inspectors, educators, and low- to moderate-income households to provide homebuyer assistance to qualified households. Successful applicants will execute a two year contract with MDOC that will provide an amount of funds based on demonstrated need and participant capacity. Once the contract is executed, each project is expected to submit the first Request for Reimbursement within six (6) months and submit regular Requests for Reimbursement at least once every ninety (90) days.