Montana Community

Administering a Grant


Local governments are responsible to carry out project activities commensurate with the project application and complying with all applicable state, federal, and local requirements. Montana Department of Commerce (MDOC) is committed to working closely with grantees and their partners to complete CDBG-assisted projects that successfully meet local needs and comply with program requirements. 

Certain federal regulations and policies govern the use of CDBG funds, and CDBG-assisted project must also comply with state law and local ordinances and policies. No two CDBG-assisted projects are exactly alike and CDBG staff will provide technical assistance throughout the course of a project to help grantees identify, understand, and fulfill CDBG requirements applicable to your project. CDBG staff are equipped with the knowledge, resources, and experience to effectively navigate CDBG grant administration requirements and help you successfully complete your project. 

In addition to CDBG staff, MDOC publications such as the Grant Administration Manual and Toolkit are available to help grant administrators document every step of the project. The Grant Administration Manual helps grant administrators understand the various state and federal requirements with which CDBG-assisted projects must comply. The Manual is designed to walk grant administrators through each step in the life of a CDBG project, from notice of grant award to final closeout, and its organization mirrors the lifecycle of most projects. The Toolkit is a compilation of required forms and processes, suggestions, and best practices we have developed over the last 25 years of the State CDBG Program. 

Community Infrastructure Project Lifespan and Deadlines

Funded infrastructure projects must be completed within four (4) years of the formal notice of award. For example, an infrastructure project awarded July 1, 2016 must be completed out by July 1, 2020. The Department, at its sole discretion, may grant an extension if the project is near completion but will not be fully completed by the completion date, and the grant recipient can demonstrate a good faith effort to complete the project on time and within the original budget. Additionally, each project is expected to produce the documentation necessary to execute a contract with the Department within three (3) months of the formal notice of award. Once the contract is executed, each project is expected to submit a Request for Reimbursement once every six (6) months and provide accomplishment data within two and one half years of contract execution.

Community Facility Project Lifespan and Deadlines

Funded community facility projects must be completed within two (2) years of the formal notice of award. For example, a community facility project awarded July 1, 2016 must be completed by July 1, 2018. The Department, in its sole discretion, may grant an extension if the project is near completion but will not be fully completed by the completion date, and the grant recipient can demonstrate a good faith effort to complete the project on time and within the original budget. Additionally, each project is expected to produce the documentation necessary to execute a contract with the Department within three (3) months of the formal notice of award. Once the contract is executed, each project is expected to submit a Request for Reimbursement once every six (6) months and provide accomplishment data within two and one half years of contract execution.


COMMUNITY DEVELOPMENT DIVISION | MONTANA DEPARTMENT OF COMMERCE
301 S PARK AVENUE | PO BOX 200523 | HELENA, MT 59620-0523 | P: (406) 841-2770 | F: (406) 841-2771 | TDD: (406) 841-2702