Community Development Division

Chapter 4:  Financial Management (PDF)

Exhibit 4-A:  Budgetary Authority Resolution (PDF) (Word)

Exhibit 4-B:  Allowable and Unallowable CDBG Administration Costs (PDF) (Word)

Exhibit 4-C:  Instructions for Request for Funds Form (PDF) (Word)

Exhibit 4-C.3:  Request for Funds Form (PDF) (Excel)

Exhibit 4-D.1:  Directions for Using the Uniform Status of Funds Spreadsheet (PDF) (Word)

Exhibit 4-D.2:  Sample 1 of Uniform Status of Funds Spreadsheet (PDF) (Excel)

Exhibit 4-D.3:  Sample 2 of Uniform Status of Funds Spreadsheet (PDF) (Excel)

Exhibit 4-E.1-2:  Directions for Using the Uniform Invoice Tracking Spreadsheet (PDF) (Word)

Exhibit 4-E.3:  Sample 1 of Uniform Invoice Tracking Spreadsheet (PDF) (Excel)

Exhibit 4-E.4:  Sample 2 of Uniform Invoice Tracking Spreadsheet (PDF) (Excel)

Exhibit 4-F:  Project Progress Reports (PDF) (Word)

Exhibit 4-G:  Federal Regulations for Real Property (PDF) (Word)

Exhibit 4-H:  Program Income (PDF) (Word)

Exhibit 4-I:  Expenditure Review (PDF) (Word)

Exhibit 4-J:  Program Income - Title I Certification (PDF) (Word)

Exhibit 4-K:  Quarterly Update Report (PDF) (Word)

Chapter 11:  Involving the Public (PDF)

Exhibit 11-A:  Summary of the Community Development Block Grant Program (PDF) (Word)

Exhibit 11-B:  Sample Newspaper Coverage of a Local CDBG Project (PDF) (Word)

Exhibit 11-C:  Sample Format for a News Release (PDF) (Word)

Exhibit 11-D:  Example of a Project Sign for a CDBG Public Facility Project (PDF) (Word)

Exhibit 11-E:  Sample Project Sign Formats (PDF) (Word)

Exhibit 11-F:  Example of Coverage of a CDBG Special Event (PDF) (Word)

Chapter 15: Neighborhood Stabilization Program (PDF)

Exhibit 15-1-A.NSP: Sample NSP Contract (PDF)

Exhibit 15-1-B.NSP: Sample NSP Contract Amendment (PDF)

Exhibit 15-1-C.NSP: Sample Project Request Form (PDF)

Exhibit 15-1-D.NSP: Sample Pre-Acquisition Property Specific Checklist (PDF)

Exhibit 15-1-E.NSP: Recommended Sequence for Acquisition and Rehabilitation for NSP Projects (PDF) 

Exhibit 15-2-A.NSP: NSP Environmental Site Specific Checklist (PDF)

Exhibit 15-4-A.NSP: Sample Update Report (PDF)

Exhibit 15-4-B.NSP: NSP Program Income Guidance (PDF)

Exhibit 15-4-C.NSP: Program Income Reporting Form After Project Closeout (PDF)

Exhibit 15-4-D.NSP: Program Income Reporting Form Before Project Closeout (PDF)

Exhibit 15-7-A.NSP: Guideform Voluntary Acquisition of Foreclosed Property w/o Eminent Domain (PDF)

Exhibit 15-7-B.NSP: Guideform Voluntary Acquisition of Foreclosed Property w/ Eminent Domain (PDF)

Exhibit 15-7-C.NSP: Guideform General Information Notice to Residential Tenant (PDF)

Exhibit 15-7-D.NSP: Qualified Homebuyer Closing Checklist for NSP Projects (PDF)

Exhibit 15-9-A.NSP: Sample Sub-Recipient Agreement (interlocal agreement) (PDF)

Exhibit 15-9-B.NSP: Sample Developer Agreement (PDF)

Exhibit 15-15-A.NSP: Sample NSP PAR Guidelines (PDF)

Chapter 14:  Project Audits (PDF)

Exhibit 14-A:  Schedule of Federal Financial Assistance (PDF) (Word)

Exhibit 14-B:  Audit Tracking System (PDF) (Word)

Chapter 13:  Project Closeout (PDF)

Exhibit 13-A:  Project Completion Report Instructions (PDF) (Word)

Exhibit 13-B:  Final Performance Report (PDF) (Word)

Exhibit 13-C.1-2:  Certification of Completion and Final Status of Funds Report (PDF) (Word)

Exhibit 13-C.3:  Conditional Closeout Certification (PDF) (Word)

Exhibit 13-C.4:  Final Closeout Certification (PDF) (Word)

Exhibit 13-D:  Direct Benefit Summary Data (PDF) (Word)

Exhibit 13-E:  Contract Reporting Form (PDF) (Word)

Exhibit 13-F:  Indirect Benefits Reporting Form (PDF) (Word)

Exhibit 13-G:  Calculation of CDBG Funds Used to Benefit Low and Moderate Income (LMI) Households and Citation of National Objectives (PDF) (Word)

Exhibit 13-H:  Section 3 Summary Report (identical form is Exhibit 9-J) (PDF) (Word)

Chapter 12:  Project Monitoring (PDF)

Exhibit 12-A:  Project Monitoring Guide (PDF) (Word)

Chapter 10:  Non-Competitive Housing Rehabilitation (PDF)

Exhibit 10-A:  Abstract of Agreement (PDF) (Word)

Exhibit 10-B:  Preliminary Architectural Report Requirements (Rehab) (PDF) (Word)

Exhibit 10-C:  Pre-Acquisition Property Specific Checklist (PDF) (Word)

Exhibit 10-D:  Rehab Property Specific Checklist (PDF) (Word)

Exhibit 10-E:  Project Request Form (PDF) (Word)

Exhibit 10-F:  Income Verification for Direct Beneficiaries of CDBG Rehab Funds (PDF) (Word)

Exhibit 10-G:  Sub-Recipient Housing Rehabilitation Agreement (PDF) (Word)

Exhibit 10-H:  Sample CDBG Rehab Site Budget Detailed (PDF) (Excel)

Exhibit 10-I:  CDBG Non-Competitive Rehabilitation Project Budget (PDF) (Word) (Excel)

Exhibit 10-J:  Project Implementation Schedule (PDF) (Word)

Exhibit 10-K:  Guideform General Information Notice - Residential Tenant Who May Be Displaced (PDF) (Word)

Exhibit 10-L:  Voluntary Rehabilitation Agreement (PDF) (Word)

Exhibit 10-M:  Voluntary Agreement - Homebuyer Rehab Assistance (PDF) (Word)

Exhibit 10-N:  Guideform -CDBG Voluntary Acquisition of Vacant Property (PDF) (Word)

Exhibit 10-O:  Voluntary Acquisition of Foreclosed Property (PDF) (Word)

Chapter 8:  Economic Development Projects (PDF)

Exhibit 8-A1:  Sample CDBG ED Contract for Municipalities (PDF) (Word)

Exhibit 8-A2:  Sample CDBG ED Contract for Counties (PDF) (Word)

Exhibit 8-B:  Supplemental Conditions for Loan Documents (PDF) (Word)

Exhibit 8-C1:  Sample Assistance Agreement (PDF) (Word)

Exhibit 8-C2:  Sample Assistance Agreement for Non-Profit and Infrastructure Grants (PDF) (Word)

Exhibit 8-D:  Sample Revolving Loan Fund Plan and Loan Application (PDF) (Word)

Exhibit 8-E:  Calculation of Benefit to Low and Moderate Income Persons (PDF) (Word)

Exhibit 8-F:  Employment Tracking and Direct Benefit Summary Instructions (PDF) (Word)

Exhibit 8-F:  Employment Tracking Form (PDF) (Excel)

Exhibit 8-G1:  Sample Hiring and Training Plan (PDF) (Word)

Exhibit 8-G2:  Customized Training Plan (PDF) (Word)

Exhibit 8-H:  Environmental Review Procedures (PDF) (Word)

Exhibit 8-I:  Loan Portfolio Data (LPD) Report (PDF) (Word)

Exhibit 8-J:  Procurement Policy (PDF) (Word)

Exhibit 8-K:  Eligible Activities

Exhibit 8-L1:  Sample RLF Subrecipient Agreement (PDF) (Word)

Exhibit 8-L2:  Sample Non-RLF Subrecipient Agreement (PDF) (Word)

Exhibit 8-M1:  Sample Management Plan for Local Government Management (PDF) (Word)

Exhibit 8-M2:  Sample Management Plan for Loan Managed by Third Party Non-Profit (PDF) (Word)

Exhibit 8-M3:  Sample Management Plan for Grant Managed by Third Party Non-Profit (PDF) (Word)

Exhibit 8-N:  Program Income Flowchart - CDBG ED Program (PDF)

Exhibit 8-O:  Request for Payment & Status of Funds Report (PDF) (Word)

Exhibit 8-O:  Blank Request for Funds Form (PDF) (Excel)

Exhibit 8-P:  CDBG-ED Employee Training Tracking Form (PDF) (Excel)

Chapter 7:  Acquisition and Relocation (PDF)

Exhibit 7-A:  Public Invitation for Acquisition of Real Property (PDF) (Word)

Exhibit 7-B:  Voluntary Agreement Between Grantee and Individual Seller (PDF) (Word)

Exhibit 7-C:  Voluntary Acquisition File Checklist (PDF) (Word)

Exhibit 7-D:  Preliminary Acquisition Notice (PDF) (Word)

Exhibit 7-E:  Agreement for Appraisal Services (Acquisition) (PDF) (Word)

Exhibit 7-F:  Sample Appraisal Report Review Form (PDF) (Word)

Exhibit 7-G:  Written Offer to Purchase (including Statement of the Basis for Determination of Just Compensation) (PDF) (Word)

Exhibit 7-H:  Final Notice to Acquire by Negotiations (PDF) (Word)

Exhibit 7-I:  Uniform Relocation Act Acquisition File Checklist (PDF) (Word)

Exhibit 7-J:  Typical Acquisition Process Under the Uniform Relocation Act (PDF) (Word)

Exhibit 7-K:  Waiver of Procedures and Rights Under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (PDF) (Word)

Exhibit 7-L:  "When A Public Agency Acquires Your Property" (PDF) (Word)

Exhibit 7-M:  Anti-displacement and Relocation Assistance Plan (PDF) (Word)

Chapter 6:  Labor Standards (PDF)

Exhibit 6-A:  Federal Labor Standards Provisions: HUD-4010 Website Info (PDF) (Word)

Exhibit 6-B:  Request for Wage Determination (PDF) (Word)

Exhibit 6-C:  Report of Additional Classification and Wage Rate: HUD-4230A (PDF) (Word)

Exhibit 6-D:  Request for Verification of Bidder Eligibility (PDF) (Word)

Exhibit 6-E:  Pre-construction Conference Planning Guide (PDF)

Exhibit 6-F:  Federal Wage Poster: WH-1321 (PDF) (Word)

Exhibit 6-G:  Equal Employment Opportunity Poster (PDF) (Word)

Exhibit 6-H:  Job Safety and Health Protection Poster (PDF) (Word)

Exhibit 6-I.1:  Weekly Payroll Report Forms Website Info (PDF) (Word)

Exhibit 6-I.2:  Weekly Payroll Report Sample Form: WH-347 ( PDF)

Exhibit 6-I.3:  Weekly Payroll Report Sample Continued (PDF)

Exhibit 6-I.4-6:  Weekly Payroll Report Form (blank): WH-347 (PDF) (Word)

Exhibit 6-I.7-8:  Instructions to Contractors for Preparation of Payroll Form WH-347 (PDF) (Word)

Exhibit 6-I.9:  Statement of Compliance Form (PDF) (Word)

Exhibit 6-I.10:  Instructions for Preparation of Statement of Compliance (PDF) (Word)

Exhibit 6-J:  Contractor Payroll Information (PDF) (Word)

Exhibit 6-K.1:  Record of Employee Interview Website (PDF) (Word)

Exhibit 6-K.2:  Record of Employee Interview Form (PDF) (Word)

Exhibit 6-K.3:  Instructions for Conducting Employee Interviews (PDF) (Word)

Exhibit 6-L:  Labor Standards Definitions (PDF) (Word)

Exhibit 6-M:  Volunteer Certification Form (PDF) (Word)

Exhibit 6-N:  Contractor's Receipt of Required Program Materials (PDF) (Word)

Exhibit 6-O:  Contractor's Guide to Davis-Bacon Requirements and Certified Payroll Reports (PDF) (Word)

Exhibit 6-P:  Certification of Labor and Civil Rights Compliance and Authorization for Payment (PDF) (Word)

Chapter 5:  Civil Rights (PDF)

Exhibit 5-A:  Sample Equal Employment Opportunity Policy (PDF) (Word)

Exhibit 5-B:  Sample Public Notice for Section 3 Responsibilities (Economic Opportunities for Low- and Very Low-Income Persons) (PDF)

Exhibit 5-C:  Required Contract Language for Section 3 Responsibilities (PDF) (Word)

Exhibit 5-D:  Individual Direct Benefit Recording Form to be Completed by Head of Household (PDF) (Word)

Exhibit 5-E:  Direct Benefit Summary Data (PDF) (Word)

Exhibit 5-F:  Tribal Newspapers and Newsletters and Newspapers Published Adjacent to Montana's Indian Reservations (PDF) (Word)

Exhibit 5-G:  Applicant Summary Sheet (PDF) (Word)

Exhibit 5-H:  Interview and Hiring Form (PDF) (Word)

Exhibit 5-I:  Grantee Employment Summary (PDF) (Word)

Exhibit 5-J:  Contract Reporting Form and Instructions (same as Exhibits 9-K and 13-E) (PDF) (Word)

Exhibit 5-K:  Sample Letter of Work Notification to a DBE Firm (PDF) (Word)

Exhibit 5-L:  Sample Equal Employment Opportunity Poster (PDF) (Word)

Exhibit 5-M:  Sample Fair Housing Resolution (PDF) (Word)

Exhibit 5-N:  Sample Fair Housing Poster (PDF) (Word)

Exhibit 5-O:  Sample Fair Housing Handout and Complaint Pamphlet (PDF) (Word)

Exhibit 5-P:  Sample Housing Program Notice (PDF) (Word)

Exhibit 5-Q:  Sample Hatch Act Resolution (PDF) (Word)

Exhibit 5-R:  Sample Section 504 and ADA Complaint Resolution Procedures and ADA Complaint Form (PDF) (Word)

Exhibit 5-S:  Sample ADA Self-Evaluation Inventory and Transition Plan - Phillips County ADA Report (PDF)

Exhibit 5-T:  National and State Contacts for ADA Information and Assistance (PDF) (Word)

Exhibit 5-U:  Civil Rights Responsibilities Checklist (PDF) (Word)

Chapter 1:  Project Start-Up (PDF)

Exhibit 1-A:  Sample Management Plan (PDF) (Word)

Exhibit 1-B:  Sample Management Plan Format for a Public Facilities Project Administered by Local Staff (PDF) (Word)

Exhibit 1-C:  Sample Management Plan Format for a Housing Project Administered with the Assistance of a Consultant (PDF) (Word)

Exhibit 1-D:  Signature Certification Form (PDF) (Word)

Exhibit 1-E:  Designation of Depository Form (PDF) (Word)

Exhibit 1-F:  Guidelines on Firm Commitment of Non-CDBG Funding (PDF) (Word)

Exhibit 1-G:  Project Start-up Checklist (PDF) (Word)

Exhibit 1-H:  Contract Template for a CDBG Project - for Cities and Towns (PDF) (Word)

Exhibit 1-I:  Contract Template for a CDBG Project - for Counties (PDF) (Word)

Chapter 2:  Environmental Review (PDF)

Exhibit 2-A:  Designation of Environmental Certifying Official (PDF) (Word)

Exhibit 2-AA:  Statement of Need for Re-Evaluation of Environmental Assessment (PDF) (Word)

Exhibit 2-B:  Environmental Checklist (PDF) (Word)

Exhibit 2-BB:  Site-Specific Checklist (PDF) (Word)

Exhibit 2-C:  Statutory Checklist of Applicable Statutes and Regulations (PDF) (Word)

Exhibit 2-CC:  HUD Guide to Environmental Compliance: NEPA-Related Statutes, Authorities and Requirements (PDF) (Word)

Exhibit 2-D:  Eight-Step Decision Making Process (PDF) (Word)

Exhibit 2-E:  Documentation of Eight-Step Decision Making Process (PDF) (Word)

Exhibit 2-F:  Early Public Notice for Floodplains and/or Wetlands (PDF) (Word)

Exhibit 2-G:  Notice of Explanation for Floodplains and/or Wetlands (PDF) (Word)

Exhibit 2-H:  Historic Preservation Review Process (PDF) (Word)

Exhibit 2-I:  Notice to State Historic Preservation Office (PDF) (Word)

Exhibit 2-J:  Finding of Categorical Exclusion (PDF) (Word)

Exhibit 2-K:  Notice of Intent to Request Release of Funds (NOI/RROF) (PDF) (Word)

Exhibit 2-L:  Request for Release of Funds and Certification (RROF) for a Finding of Categorical Exclusion (PDF) (Word)

Exhibit 2-M:  Consolidated Environmental Assessment (EA) Form (PDF) (Word)

Exhibit 2-N:  Combination Notice: Finding of No Significant Impact and Notice of Intent to Request Release of Funds (FONSI/NOI/RROF) (PDF) (Word)

Exhibit 2-O:  NOI/RROF and FONSI/NOI/RROF Distribution List (PDF) (Word)

Exhibit 2-P:  Finding of Exemption for All Project Activities (PDF) (Word)

Exhibit 2-Q:  Request for Release of Funds and Certification (RROF) for an Environmental Assessment (PDF) (Word)

Exhibit 2-R:  Finding of Exemption for All Project Activities (for Certain Categorically Excluded Activities) (PDF) (Word)

Exhibit 2-S:  Sources of Environmental Information (PDF) (Word)

Exhibit 2-T:  Combined FONSI/NOI/RROF for SRF/CDBG Funded Projects (PDF) (Word)

Exhibit 2-U:  Combined FONSI/NOI/RROF for RD/CDBG Funded Projects (PDF) (Word)

Exhibit 2-V:  HUD Lead-Based Paint Requirements for Housing Rehabilitation Projects (PDF) (Word)

Exhibit 2-W:  Lead-Based Paint - Homebuyer Assistance (PDF) (Word)

Exhibit 2-X:  Acknowledgment of Receipt (PDF) (Word)

Exhibit 2-Y:  Lead-Based Paint Notices (PDF) (Word)

Exhibit 2-Z:  Asbestos Consultants, Contractors and Laboratories (PDF) (Word)

Chapter 9:  Public Facilities Construction Management (PDF)

Exhibit 9-A:  Architect's Certification: Compliance with Minimum Standards for Accessibility by the Physically Handicapped (PDF) (Word)

Exhibit 9-B:  CDBG Supplemental General Conditions (9-B, Pages 2-7) and Federal Labor Standards Provisions (See Exhibit 6-A) (PDF) (Word)

Exhibit 9-C:  Transmittal of Construction Contract Checklist and Proposed Bid Document, Checklist of Required Clauses for CDBG Construction Contracts, and Executive Order 11246 Clause (PDF) (Word)

Exhibit 9-D:  Notice of Contract Award and Pre-construction Conference (PDF) (Word)

Exhibit 9-E:  Contract Award Report and Gross Receipts Withholding Report: Miscellaneous Tax Division, Montana Department of Revenue (PDF) (Word)

Exhibit 9-F:  Sample Grant Contract for Public Facilities: CDBG Contract between the Grant Recipient and the Montana Department of Commerce (PDF) (Word)

Exhibit 9-G:  Sample Interlocal Agreement for County and Rural Water and Sewer District (PDF) (Word)

Exhibit 9-H:  Construction Contractor Registration Law (PDF) (Word)

Exhibit 9-I:  Sample Sub-Recipient Agreement (PDF) (Word)

Exhibit 9-J:  Checklist for Construction Bid Document (PDF) (Word)

Exhibit 9-K:  Contractor Reporting Form (PDF) (Word)

Exhibit 9-L:  Section 3 Summary Report (Economic Opportunities for LMI Persons) (PDF) (Word)

Exhibit 9-M:  Public Facility Construction Management Checklist (PDF) (Word)

Exhibit 9-N:  Sample Landlord Deferred Repayment Assistance Agreement (PDF) (Word)

Exhibit 9-O:  Notice of Security Interest in Real Property to Secure Repayment of a Wastewater Upgrade Assessment Assistance (PDF) (Word)

Exhibit 9-P:  Sample Sub-Recipient Agreement for Affordable Housing Project With Multiple Funding Sources (PDF)

*UPDATED July 2014* Debarment Information (PDF)

*UPDATED July 2014* Section 3 Business Registry Information (Link)

Chapter 3:  Procurement Standards (PDF)

Exhibit 3-A.1-7:  Federal Regulations Governing Conflict of Interest (PDF) (Word)

Exhibit 3-A.8:  Sample Criteria for Evaluating Consultant Proposals (PDF) (Excel)

Exhibit 3-B:  Sample Format for a RFP for Management Services (PDF) (Word)

Exhibit 3-C:  Sample Format for a RFP for Engineering Services (PDF) (Word)

Exhibit 3-D:  Sample Format for Advertising the Availability of a Request for Proposals (PDF) (Word)

Exhibit 3-E:  Sample Selection Criteria for Evaluating Consultant Proposals (PDF) (Word)

Exhibit 3-F:  Sample Format for a Professional Services Contract (PDF) (Word)

Exhibit 3-G:  Sample Format for CDBG Supplemental Conditions to Standard Contracts for Architectural, Engineering, and Grant Administration Services (PDF) (Word)

Exhibit 3-H:  Checklist of Required Contract Clauses for Engineering, Architectural, and Grant Administration Services Contracts (PDF) (Word)

Exhibit 3-I:  Procurement Checklist (PDF) (Word)

Exhibit 3-J:  Sample Consultant's Invoice (PDF) (Word)

Exhibit 3-K:  Compensation (PDF) (Word)